Workplace is sunsetting.
Your comms app is shutting down in 2025!
What happens when your go-to workplace communication tool disappears?
And 50,000 businesses have to replace it with something new.
If you’re focused on finding a copy of the old system, you’re missing a huge opportunity.
Let’s talk about why.
Here's the quick update
Workplace is slowly closing down in 2025, and closing completely in 2026.
Plenty of businesses are freaking out because they relied on it to connect teams, share knowledge, and keep everyone on the same page.
And many love it; it feels like Facebook, or Messenger - something people are used to and can learn to use right away.
Now operators are scrambling to find “the next Workplace,” hoping to replace it feature for feature.
But here’s the thing: if your old phone broke, you wouldn’t just buy last year’s model again. You’d look for an upgrade.
The same goes for your tech stack!
You want something that does more than the tool you’re replacing—maybe communication plus training, maybe even operations.
You’ve got an opening to rethink how your business runs, not just plug the old hole with the next thing that comes along.
How to not only replace, but upgrade
So how do we make this a real upgrade rather than just a patch job? Consider these three questions:
- Can you combine communication, training, and operations into one hub, so everything’s in one place?
- How do you ensure the new tool fits your culture—so people want to use it?
- And is there a way to harness new technology, like AI, to tackle the issues your old system never could?
Answer those, and you won’t just replace Workplace—you’ll build a stronger foundation for the future.
Case: Tommy from Honest Burgers
Here's a real-world example of how to think about switching from Workplace.
Tommy from Honest Burgers talks about having seven different apps to run the business.
(Two for Workplace alone.)
You’ve got scheduling in one place, payroll in another, plus HR, plus a separate communications platform.
New hires join and need to install a whole cluster of apps just to do their jobs.
It’s messy, it’s fragmented, and it’s definitely not how you want to welcome new team members.
Tommy was on a mission to find one central hub that covers it all—so employees see a single interface and instantly know where to go.
He heard about All Gravy, and requested to get a demo, so he could get an idea about the features and feel.
After talking to 14 providers (!), he decided All Gravy was the perfect solution.
Only a few offered to even show their product.
And that shift isn’t just about convenience; it’s about giving people a better, less stressful experience from day one.
At the same time, he's freeing up his own time, when using something that integrates with all other systems, Honest uses.
Soon, Honest Burgers' employees will also be able to ask all their "stupid" questions and request to an AI bot.
Then, there's endless patience and instant answers — contributing to that excellent employee experience which is the battle to win in hospitality.
How to think about replacing Workplace
One door closing is another door opening.
See this as an opportunity to rethink your tech stack.
Maybe wish for something better?
First question to ask yourself:
What if I could have one Hub for Comms, Training, and Ops?
Think about all the separate tools your team uses: one for chat, one for knowledge libraries, another for scheduling, maybe even more for training modules.
That’s a lot of juggling.
If one breaks, or if employees forget where to look, the whole flow collapses.
Imagine this:
You get yourself a single platform that covers these bases, and you tie everything together—roles, locations, content, scheduling, training.
You create once, and it applies everywhere. No more duct-tape approach.
When your frontline team needs a quick answer, they can get it from the same system they use to chat or check schedules.
Less confusion, better consistency.
So, the answer is YES — all-in-one platforms exist, and if you find one that fits with your culture, and they can deliver on your feature needs, that's a match made in heaven.
Is it a culture match?
That's the next question to ask.
(And a hard one to answer.)
A tool might look great on the website, but if it doesn’t match your culture, employees won’t touch it.
Why?
Because we as humans are excellent at sensing when something is made for us or not.
If you run a young, vibrant brand, you don’t want a boring corporate app that feels like it was built in 2015 (like Workplace is).
You want a platform that feels modern—something with the ease of social media, so your people actually log in and engage.
People need to feel at home in their digital workspace, or they’ll go right back to texting each other on personal chats.
The best solution is to try the tool yourself, see if it resonates with your vibe, and then watch your team actually use it.
If they don’t feel it, you’ll know fast.
If it doesn't feel like social media to them, they'll drop it, and your investment will be lost.
Get the cultural fit right, and you're 80% there.
How does AI make work more human?
Sure, Workplace had a knowledge library and group chats. But technology’s moved on.
AI can fill gaps Workplace never touched.
Instead of your frontline teams spending precious time searching through old posts or calling a manager, they could just ask an AI bot built into your new platform.
They get immediate answers, and the workflow stays smooth.
And they'll probably ask questions to the bot they never dared to ask their manager.
So-called "stupid" questions, they ought to know, right?
AI is infinitely patient, and will save your team and yourself a ton of time answering simple questions.
AI also lets you personalize training, streamline routine tasks, and free managers from repetitive tasks.
It’s like upgrading from an old flip phone to the latest smartphone—once you see the difference, you won’t go back.
All Gravy is integrating AI more and more into all parts of our platform - to take away the boring admin tasks, and leave you with more time for your people.
That's what AI's role should be in hospitality.
Now is your chance
So here’s the bottom line:
You don’t just need to “replace Workplace.”
You’ve got a rare chance to streamline your entire operation, harness new tech, and build a system that genuinely fits your culture.
Want to see how companies are already using AI to train employees on the fly and slash their onboarding time in half?
Then reach out to us - book a demo - and we'll talk about it.
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